Digital Document Management Software Open Source
OpenDocMan is a free document management system written in PHP.
OpenKM is an Enterprise Content Management Software, often referred to as Document Management Systems (DMS). There's a lot of literature about document management terms like: DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons. A Document Management Software is a computer program used to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner. OpenKM is a management solution what allows businesses to control the production, storage, management and distribution of electronic documents, yielding greater effectiveness and the ability to reuse information and to control the flow of the documents.
OpenKM is a document management software that integrates all essential document management, collaboration and an advanced search functionality into one easy to use solution. The system also includes administration tools to define the roles of various users, access control, user quota, level of document security, detailed logs of activity and automation setup.
OpenKM document management software builds a highly valuable repository of corporate information assets to facilitate knowledge creation and improve business decision making, boosting workgroups and enterprise productivity through shared practices, greater, better customer relations, faster sales cycles, improved product time-to-market, and better-informed decision making. With OpenKM enterprise document management you can:.
Control your enterprise content. Collect information from any digital source. Collaborate with colleagues on documents and projects. Empower organizations to capitalize on accumulated knowledge by locating documents, experts, and information sources.
Enterprise content management features. Manage digital content.
Manage documents. OpenKM Records Management helps your organization by efficiently and systematically controlling the creation, reception, maintenance, utilization and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records. The OpenKM Records Management System captures and manages records over time and provides access to them. The OpenKM Tracking System audits the processes in which time deadlines for actions are monitored and imposed upon those conducting the business. The OpenKM Disposition are a range of processes associated with implementing records retention, destruction or transfering decisions which are documented in disposition authorities or other instruments. Destruction is the process of eliminating or deleting records, beyong any possible reconstruction. The OpenKM File Plan is a set of rules that indicate, for each kind of record in the enterprise, where they should be retained, the policies that apply to them, how long they must be retained, how they should be disposed of, and who is responsible for managing them.
With OpenKM enterprise document management you can:. Set lifecycle management. Set information governance. Manage content.
OpenKM provides a workflow engine for defining and reusing business logic, simplifying business processes and helping employees coordinate effectively with both the organisation and each other. By linking processes with content creation, OpenKM enables organisations to exchange transactional information and respond more quickly to new or changing business requirements.
With OpenKM enterprise document management, all your documents are electronically stored and organized in ways that make sense for your workflow and access needs. They can be easily retrieved with intelligent global search. Create intricate workflows. Workflows for reviewing, approval and validation. Support for serial and parallel workflows. Assign tasks to groups or users. Monitor workflow tasks, status and process.
Configurable mail message notifications. Mail Archiver: Use the repository as a document management system to store messages massively. The mail file is an automated process for the preservation and protection of all emails. Multitenant: Multi-tenancy enables multiple independent tenants to be hosted on a single instance, which can be installed either on a single server or across a cluster of them. Electronic Signature: In e-commerce and the law, a signature on a document is an indication that the person accepts the intentions recorded in the document. Barcode: Barcode reading and identification module. Electronic Invoicing: E-invoicing module extracts invoices 'XML' format and store them in the system.
CMIS: Specific OpenCMIS connector bundles, allowing OpenKM to be used as a CMIS server. Cryptography: Files are encrypted and decrypted. Reports: Create and use your own Jasper Reports. Reports are generated in PDF format. Task manager: Create, administrate and assign task to users and roles. OpenKM enterprise document management provides an interoperable platform to capitalize on resources across applications and repositories enterprise-wide. We developed OpenKM with the goal to provide several methods of integration:.
OpenKM SDK's for Java,.Net and PHP. Using the Webservices SOAP and REST API. Authentication is pluggable and is easy to use an external user database, LDAP or Active Directory, SSO and CAS. Even the data store can be configured to be deployed in any database as MySQL, PostgreSQL, Oracle or SQL Server.
Available connectors: DICOM, AutoCAD, Google Drive, MS Office, Vtiger, Joomla, Wordpress, BonitaSoft, Kofax, Abby Flexicapture. OpenKM Kcenter Platform provides a powerful environment which allows you to build your own applications based on your business requirements. With these applications you can manage content easily, simplify your work and improve efficiency. OpenKM Kcenter Platform OpenKM Kcenter Platform is based on Spring Boot and BootStrap that is designed to streamline the creation and maintenance process of Spring-powered applications with a high degree of flexibility and reliability. It offers a simple yet comprehensive platform to develop, deploy, and maintenance of enterprise Java applications.
Some OSGI benefits. OpenKM's Partner Program is designed to create mutually beneficial relationships that increase the overall success and capability of the OpenKM ecosystem. Backed with OpenKM's support, partners have an enormous amount of flexibility to capture OpenKM-related opportunities in your territory. We work with these partners to provide customers the best enterprise document management solutions possible. At OpenKM, our partners enable a majority of our global revenue—our program is built to help you succeed. We pledge to provide the resources you will need to get your OpenKM initiatives up and running quickly and help you win more customers and add additional revenue to your existing business.
OpenKM Partners are a growing community of system integrators, software vendors, infrastructure providers and resellers who build their solutions with OpenKM. There are different service opportunities when becoming a partner such as training end users on the proper use of the program to get the maximum potential of the application, consultancy, customizations, product configuration, scanning documents, and possibility of external hosting among others. We’re always on the lookout for enthusiastic partners that have extensive technological expertise, commitment to providing innovative solutions for clients and a recognizable and trusted presence in their territories. General inquiries Open Document Management System S.L.
Email: Phone: +34 605 074 544 ( Spain ) Phone: +44 774 330 6997 ( United Kingdom ) Phone: +1 800 793 8369 ( USA ) Fax: +34 605 074 544 ( Spain ) Headquarters: c/ Bunyola 13, 07004 Palma de Mallorca, Balearic Islands, Spain Europe Spain: Please call +34 605 074 544. Office Hours: Monday - Friday: 09:00 am - 14:00 pm, 16:00 pm- 19:00 pm CEST for immediate assistance. Currently it is Sunday 10:50 am in Palma de Mallorca, Spain. Europe United Kingdom: Please call +44 774 330 6997. Office Hours: Monday - Friday: 09:00 am - 12:00 pm, 14:00 - 18:00 pm CEST for immediate assistance. Currently it is Sunday 09:50 am in Cranfield, Bedfordshire, United Kingdom. USA: Please call +1 800 793 8369.
Office Hours: Monday - Friday: 08:00 am - 17:00 pm EST for immediate assistance. Currently it is Sunday 04:50 am in New York, USA. OpenKM worldwide: Canada: Italy: France: Germany: Spain: USA.
No matter the size of your business, you will have a flow of documentation to create, manage and organize so everything runs smoothly. Document Management Systems (DMS) have become an essential part of business software inventory but most programs are costly to purchase and run. This is where open source document management system comes in.
This online, low-cost (often free) software is readily available, and a great solution for most business practices. But choosing the right program can be a long, arduous task.Follow our guide to find the best document management system open source software for your company.Top 5 Open Source DMS software. OpenDocManCreated to conform to ISO 17025’s document management requirements, OpenDocMan is simple to install and use and is noted for being among the best open source document management systems available. It is used by a growing number of fortune 500 companies, small businesses, education providers, government agencies and individuals for their document management needs.
It is also available in 10 languages.OpenManDoc is completely flexible to your needs, supporting multiple operating systems (including Linux, Unix, Mac Os X, Windows 2000, Windows XP, Windows 2003, Windows Vista, Windows 7), and file types. As an entirely web-based application, it offers access from any location and simple web-based back-up functionality. The software has been created with individual user and departmental workflow in mind. It includes controllable access control for each file and an automated document review process so that reviewers can approve or reject new documents or changed files. Businesses can set email notifications prior to and after a review to keep the workflow effective.The intuitive search function allows quick browsing by department, author, or category and full search that also incudes meta-data and comments. This function makes locating your files simple and efficient.2. Alfresco Community EditionThis software breaks down the Alfresco Enterprise Edition (content and file management software) for companies with the ability to self-support and who want the capability to research and adopt developments for their own requirements.
Document Management System Freeware
Free and widely available, Alfresco Community Edition is flexible for developers who want to work with the latest Alfresco features in non-critical environments. This is the best open source document repository for developing new aspects for your business.
Alfresco comes with robust user and workflow elements with easy-access features that make on-site and remote working seamless through mobile apps and offline access. It also comes with a full range of collaboration tools such as team sites, task lists and version tracking.Through multiple open APIs and many other deployment options, it is easy to integrate and extend the Alfresco software for your needs.With any development functionality security can be a concern but Alfresco comes with information governance and enterprise-grade security to keep your company on the right side of legal requirements and security.3. LogicalDoc Community EditionMuch like the above Alfresco software this is the free, open source document management version of the LogicalDOC software, supported by developers. This open source version, the LogicalDoc Community Edition, does not come with all the functionality of the paid-for commercial editions but does offer much of the basic functionality needed to get the most out of the software.LogicalDoc Community Edition offers a lot for your document workflow with a multilingual, desktop interface and user-friendly features such as multilingual full-text indexing, full version control, task manager, importing from zip files, and document searching to keep control of your documents.
Collaboration is also a key element of LogicalDOC and the Community edition provides some useful tools. Users can check files in and out, email or download review tickets, and communicate with other users via an internal messaging system. The integrated contacts address book also allows you to keep track of existing and new contacts.Integration is also key with the software providing SOAP and REST API interfaces and integration extensions for both WordPress and Joomla. Basic statistics and reporting also allows users to keep track of your document workflows.LogicalDOC is also secure, providing solid password protection. With solid basic features and development capability LogicalDOC Community edition is a good open source dms option.4. KimiosKimios aims to optimize working with documents as an alternative to oversized, bulky enterprise management systems. It largely achieves this by streamlining a lot of functions for better day-to-day use.One area it has achieved this ease-of-use is with the search functionality.
It is a key feature of this open source document repository. Both content and metadata is indexed for each document meaning it can be searched for with full-text or boolean seacrh queries. By combing multiple search criteria Kimios becomes a powerful document search engine. Collaborative features include version control, customizable workflows, commenting alongside simple bookmarking, and check-in and check-out functions to make working together on documents an easy task.Based on a fully Service Oriented Architecture (SOA), Kimios is fully integrated with third parties through all applications (web client, Kimios Explorer and Kimios for Office) and this architecture offers strong interoperability that can be used through different APIs in dotNet, Java and open source dms php.5. OpenKM Community EditionOur final suggestion for the top open source document management systems worth considering for your business is OpenKM Community Edition.
This is perfect, no-cost solution for small repositories and non-critical data.Despite its free status OpenKM Community Edition is flexible across most working environments. It is available across a wide-range of operating systems (Windows Server, Debian, Ubuntu, Linux Mint, Red Hat, CentOS, Fedora and others) and databases (HSQL, H2 and MySQL).This software gives developers the access they need with exposed API functionality for CMIS, SOAP and Rest. The software’s general features allow for effective document management. These features include basic search, antivirus integration for stronger security, and the ability to extract text and convert documents into different file types. OCR functionality also allows users to convert images into text simply and effectively.For less critical documentation, OpenKM Community Edition also offers all the simple tools you need.It is worth researching the full range of open source dms software available, but the above guide provides five that are worth considering, no matter the size of your business. Explore the options to select the best document management system open source software for your needs.To compliment your open source documentation needs, PDFelement is here to help! It can help you edit, protect, and archive your PDF documents in order to streamline your company’s workflow and improve documentation.
If you want to learn more, visit:. Thank you for your time! Something wrong, please try again!Shortcomings of Open Source File Management SystemThe list above outlines some of the best open source document management systems on the market. Some shortcomings of open source DMS that we wanted to note are:.Fewer features – it is only logical that free software should come with fewer features than paid versions. While some of the open source DMS provide paid versions, they are still of poorer quality than the paid versions of regular open source document management tools.Lack of technical support – since these are open source tools, you usually have to ask the community if you have an issue with the software.These programs rarely meet the compliance standards of government agencies or business industries.or right now! Or right now!